An OutlookToday Active Desktop using Digital Dashboard....
If using VBA in Outlook, there are some "gotcha's". More information is
to see a live page. An HTML page is here.
you have Digital Dashboard installed, your calendar and inbox will be
displayed. My page was designed for 1024x768 screen size, you'll scroll at
lower resolutions. If you normally need to log on to Outlook or exchange
server you may be asked to do the same when loading the page.
and new messages controls won't work outside outlook's viewer either. The
ticker tape from the one dashboard sample will, however, it seems to reduce
stability and slow down the system.
Add the outlook view control to
display any folder. I used the calendar and the inbox on my 17" monitor.
Whatever view you have outlook set to when you load the HTML file in the AD
is the view your calendar will take. Day/Week/Month view will have tasks and
the small calendars visible.
Right click on the calendar and choose "go
to This Day" and you can change to the Day/Week/Month view. Right click and
choose "go to Date" and you can change to any view via the drop down. Right
clicks in any of the views give you most of the options avail within
outlook's window. You can add, open and edit calendar items, same as if you
were in the outlook viewer. (Make good use of the right click. :)) This is
true for the task pad also.
Mail folders can have changes made using
the right click or by changing the fields, same as in Outlook. The only
thing you can't do, or maybe I haven't discovered it yet, is to change mail
folders. I'm not sure if rules work, I use ExLife and it's filters will not
run, but I think the couple of rules I have in Rules Wizard are firing.
You can read and reply to your mail right from the desktop. Open a message
and use the arrow buttons (or shortcut keys) to read the next messages in
the message window. No preview pane for the embedded inbox, but the auto
preview will work. Right click on the fields to get to the view options.
To send new mail, either open an existing message then file > new or scroll
to the end of your inbox and click on the blank space. To create any new
item type, use the file > new menu from any open item, except notes. It can
only create new notes.
To delete mail, right click. The delete key
The hot links to folder names bring up outlook with the
folder open. Outlook is loaded when the view control is, running hidden in
the background. Clicking on the hotlink brings it into view. These hotlinks
point to my mail folder name, I don't use the default name MS gives the pst,
so my hotlinks won't work for you. I should change them to point to the
default names and freak everyone out who clicks then reads.... "how'd she do
As long as the AD wallpaper is up, outlook will be running
hidden, until you open it for the first time. If you close outlook, it's
still running until you change the AD wallpaper. This is important to
remember if you are having shutdown or backup errors.
If you leave all
your mail in the inbox and use categories (rules wiz can assign categories
to incoming mail), you can group by categories to keep your mail sorted,
instead of moving messages to new folders. This could allow you to work most
of the time with outlook hidden. No real advantage, except it's not on the
You should use the check mail every xx minutes feature
to check mail. It appears that refreshing the desktop may start a mail
check. (Right click on desktop.) Otherwise, there is no way to start a mail
check manually, that I have found.
So how can you access folders
that aren't embedded in the desktop? Without opening outlook? Easy...
advanced find. Start menu > find > using outlook. If it's a search you use a
lot, save it on your desktop. to see all messages in any folder, open the
find dialog and browse to the specific folder. leave all search fields empty
and all items will be found.
The find viewer is much like the other
information viewers and can be customized. Right click on the field names
and in the viewer area and see the options avail. This works for the
activities tab of contacts also. "Find" a contact, then display all items
associated with that person.
My record for not opening outlook fully is
about 3 hours. The longer I use the AD version, the better I'm getting at
not opening Outlook. I never liked how the outlook bar kept things hidden,
sometimes I just gotta open it and see the full interface.